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Sitters / Au Pairs in Cape Town, Johannesburg and Pretoria - Sitters4U Babysitting, House sitting and Au Pair services. - EventCARE

EventCARE

Are you hosting a child friendly event?Sitters4U offers more than just professional childminders services to care for the children that will be present, but additionally we offer compliance consultation services, event management and planning as well as equipment hire in Cape Town, Johannesburg, Pretoria and surrounding areas.

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Our EventCARE Services

SoleCARE
 
Full care for the children onsite where only a few or no parents will be
present.
ShareCARE 
Supervisory care where the parents will be responsible for the children,
but supervision of the children is required.
Event Management
and Planning Services
We have years of experience and insights which can assist you in best
catering to the needs of children and parents at your event
Equipment and Entertainment Hire  
Sourcing and quotation available in Cape Town, Johannesburg
and Pretoria.

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Our Event Childminding Team

Sitter4U places professional child care, student care and home management support staff. Our EventCARE team consists of these same carers, all personally screened for our clients peace of mind. With over 2000 professionals on our books we can cater to bookings requiring up to 100 staff in Cape Town and Gauteng. All of our staff have level 1 or higher first aid, are experienced, educated and professionally vetted. Click here to review the qualifications and experience details of our event care teams.

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Legal Considerations

The number of children to carers allowed at an event are regulated by the Children’s Act 38 of 2005. Without a specialised license a maximum ratio of 6 children to 1 carer is allowed, where our childminding team will have full responsibility for the children. We prefer to assign a maximum of 3 children under 5 years old to one carer and a maximum of 5 to 1 children for children over the age of 5 years old. Please note that a specialised license is unfortunately only available to qualifying schools and hence any event host, hosting children at their events is subject to the provisions of the act.

For events requiring partial supervision, engaging the children in available activities and monitoring only (with parents present and childminders fulfilling a supervisory role only), we are happy to cater with up to 20 children to 1 sitter else where the number of children expected is unknown, we will cater on an activity station basis, a minimum of 2 staff is advised for smaller entertainment equipment, 3 for larger.

As stipulated in the Act,
(a) Children must be separated into the following age categories in separate rooms or physically separated sections or places:

  • Children under the age of 18 months;

  • Children between the ages of 18 and 36 months;

  • Children between the ages of three and four years; and

  • Children between the ages of four and six years

(b) Where a partial care facility provides after care facilities to children of school going age, these children must be kept separate from the children in the above mentioned age groups.

(c) Where more than 50 children are enrolled for a full day or partial care facility, there must be a separate room or place to be used as an office and as a sickbay.

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Childminding Ratios Required

We provide up to 100 staff for events, at a ratios of:

If parents will be present:

  • 1 candidate: 20 children or activity based that will be made available.
If parents will not be present:
  • 1 childminder: up to 10 children, over the age of 6 years old
  • 1 childminder: up to 6 children, aged between 4 and 6 years old
  • 1 childminder: up to 4 children, aged between 3 and 4 years old
  • 1 childminder: up to 3 children, aged below 3 years old.
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When to use our EventCARE services:

  • Corporate family days
  • Year end functions
  • Conferences
  • Sports events
  • Music Festivals
  • Lost and Found kids areas at large functions or sports days
  • Play areas at functions
  • General monitoring throughout large events
  • Christmas parties, birthdays, braais, etc.
  • With or without parental supervision.
  • Off event site entertainment
  • Movie nights
  • Weddings
  • Private celebrations
  • Picnics
  • Any child friendly event
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Pricing

Fee structures vary depending on where the event will be based, the number and ages of children requiring care, the experience/education of the candidates to be contracted as well as whether or not the parents will be present and responsible for the children or if our EventCARE team will take on full responsibility for them.

Rates will always be quoted before we proceed, however all fees are based on the following structure.

Agency Booking Fee

  • 1 – 9 Sitters : R 600 per Candidate booked

  • 10 to 14 staff: R 520 per Candidate booked

  • 15 to 20 staff: R440 per Candidate booked

  • More than 20 staff: R 380 per Candidate booked

Please note :If you require more than 10 staff onsite, a management fee of R 5000 will be due to the agency beyond the basic booking fee.

Childminder Fees

Under normal circumstances our ladies earn from R 85 to R 250 per hour upwards for the care of one child depending on their experience and qualifications. If you require child care services at maximum child to candidate ratios, please expect a rate of between R 150 and R 250 per hour per candidate.

Onsite Management

  • If you need more than 5 staff onsite at your event, a manager must be booked to manage the team.
  • The rate per day for manager hire is R 2500 per day (9 hours max included in this fee, if more than 9 hours are required for a booking).
  • If you require more than 10 staff onsite, a management fee of R 5000 will be due to the agency beyond the basic booking fee.

Planning, Equipment Hire and Event Management Services

  • Job dependent
  • Email us on sitters@sitters4u.co.za with your requirements to receive a quotation for consultation.

Important Terms

  • We require at least 10 working days notice to secure staff for week day event bookings.
  • We require at least 20 working days notice to secure staff for events requiring more than 20 sitters.
  • Rates are paid per hour, half hour rates do not apply.
  • Double rates apply on public holidays and from 6pm the night before a public holiday.
  • Overtime, or extra hours to be charged on completion, or on receipt of further booking details at the hourly rate quoted+ 30% booking fee.
  • If a booking is cancelled more than 5 working days before the booking, a 50% cancellation fee is due.
  • If a booking is cancelled less than 5 working days before the booking, a 100% cancellation fee is due.
  • At least 2 weeks confirmation is required to confirm an event booking.
  • Confirmation is only provided on receipt of a 50% deposit.
  • All provided information is correct at the time of quotation, but may increase if a longer than 7 day period passes from the date of quotation.
  • All activities and service providers/equipment is confirmed as being available at the time of quotation, however bookings are subject to availability. Sitters4U reserves the right to replace a booked product or service with a similar service should the service booked no longer be available at the time of booking.
  • Full and complete booking fees are due and payable 3 working days before the event is due to take place.

Booking Process

Step 2: We will contact you to clarify any questions pertaining to the booking which may impact on your quote.
Step 3: You will be provided with a proforma invoice which is valid for 7 days from issue.
Step 4: Review the quotation, if you are happy to proceed with the booking an invoice will be sent for the 50% deposit to secure the booking, or in the case of international guests an invoice for 100% of the fees due for the booking will be sent.
Step 5: We will confirm any further requirements and process the booking.
Step 6: Our team will arrive on site as per quotation.

Brands we have worked with:

  • Mercedes
  • BMW
  • CellC
  • Argus Cycle Tour
  • Nickelodeon
  • Peppa Pig
  • Monster Events
  • DSTV
  • Engen
..to name but a few.
 
Do you have a question you can't find the answer to or do you need urgent assistance? Email us on sitters@sitters4u.co.za or drop us a WhatsApp for the fastest reply on +27 74 656 0469.
 

Event Quote Form

Party to be Invoiced
Address of party to be Invoiced
Landline
Person responsible for booking
Email
Cellphone
Date of Booking
Time of booking
Booking venue Address
Number of children older than 5 years old expected
Number of children aged between 2 and 5 years old expected
Number of children under the age of 2 years old expected


By Clicking 'submit' I agree to Sitters4U's Babysitting Terms and Conditions of Service

http://www.sitters4u.co.za/article/placement-terms--conditions_127

http://www.sitters4u.co.za/article/babysitting-service-terms--conditions_128

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