Corporate Events
Public | Corporate | Sponsored Event Child CARE
Research shows that not only does providing child friendly entertainment for the whole family at events, increase attendance and enjoyment of the experience but it improves long term brand loyalty, increases future attendance numbers for annual and regular events and positively effects brand recognition and loyalty by up to 80%. Over the years we have catered to events catering from 10 to 4000 children for large multi day events to small events lasting a few hours.
- Mercedes
- BMW
- CellC
- Argus Cycle Tour
- Nickelodeon
- Peppa Pig
- Mushroom Productions
- DSTV
- Engen
Our Corporate | Sponsored Event CARE Services
| SoleCARE | Full care for the children onsite where only a few or no parents will be present. |
| ShareCARE | Supervisory care where the parents will be responsible for the children, but supervision of the children is required. |
| Event Management and Planning Services | We have years of experience and insights which can assist you in best catering to the needs of children and parents at your event |
| Catering, Equipment and Entertainment Hire | Sourcing and quotation available in Cape Town, Johannesburg and Pretoria. |
Our Event Childminding Team
Sitter4U places professional child care, student care and home management support staff. Our EventCARE team consists of these same carers, all personally screened for our clients peace of mind. With over 3000 professionals on our books we can cater to bookings requiring up to 100 staff in Cape Town and Gauteng. All of our staff have level 1 or higher first aid, are experienced, educated and professionally vetted. Click here to review the qualifications and experience details of our event care teams.
The number of children to carers allowed at an event are regulated by the Children’s Act 38 of 2005 and Child Care Facilities By-law, 2015.
For events requiring partial supervision (Share Care), engaging the children in available activities and monitoring only (with parents present and childminders fulfilling a supervisory role only), where the number of children expected is unknown, we will cater on an activity station basis, a minimum of 2 staff is advised for smaller entertainment equipment, 3 for larger.
As stipulated in the Act,
(a) Children must be separated into the following age categories in separate rooms or physically separated sections or places:
Children under the age of 18 months;
Children between the ages of 18 and 36 months;
Children between the ages of three and four years; and
Children between the ages of four and six years
(b) Where a partial care facility provides after care facilities to children of school going age, these children must be kept separate from the children in the above mentioned age groups.
(c) Where more than 50 children are enrolled for a full day or partial care facility, there must be a separate room or place to be used as an office and as a sickbay.
Childminding Ratios Required
As per legal requirements, we provide up to 100 staff for events, at a ratios of:
If parents will be present:
- 1 candidate: 20 children over 6 years old or activity based
- 1 candidate: 10 children under 6 years old or activity based
- 1 childminder: up to 10 children, over the age of 6 years old
- 1 childminder: up to 6 children, aged between 4 and 6 years old
- 1 childminder: up to 4 children, aged between 3 and 4 years old
- 1 childminder: up to 3 children, aged below 3 years old.
- Corporate family days
- Year end functions
- Conferences
- Sports events
- Music Festivals
- Lost and Found kids areas at large functions or sports days
- Play areas at functions
- General monitoring throughout large events
- With or without parental supervision.
- Off event site entertainment
- Family friendly events
Fee structures vary depending on where the event will be based, the number and ages of children requiring care, the experience/education of the candidates to be contracted as well as whether or not the parents will be present and responsible for the children or if our EventCARE team will take on full responsibility for them.
Rates will always be quoted before we proceed, however all fees are based on the following structure.
Agency Booking Fee
1 – 9 Sitters : R 450 per Candidate booked
10 to 14 staff: R 420 per Candidate booked
15 to 20 staff: R 390 per Candidate booked
More than 20 staff: R 350 per Candidate booked
Childminder Fees
Under normal circumstances our ladies earn from R 120 to R 250 per hour (upwards depending on their experience and qualifications. If you require child care services at maximum child to candidate ratios, please expect a rate of between R 150 and R 250 per hour per candidate.
Onsite Management
- If you need more than 5 staff onsite at your event, a manager must be booked to manage the team.
- The rate per day for manager hire is R 2500 per day (9 hours max included in this fee, if more than 9 hours are required for a booking).
Planning, Equipment Hire and Event Management Services
Our planning and sourcing services include but are not limited to:
- Virtual Consult: Get clear on the vision
- Budget Allocation Analysis
- Vision board
- Compliance Consultation (when planning events for children there are many legal compliance requirements one needs to be aware of and comply with for liability purposes)
- Floor planning
- Event styling, which can include a sweet/cake table (if applicable)
- Onsite event managers, childminders and access controller hire
- Entertainer hire and management
- Cake design, order and delivery
- Furniture planning, hire, set up and breakdown
- Age-appropriate quality play equipment hire
- Logistics, setup and delivery
- Party favour and/or gift bag design sourcing / assembly
- Decor planning and hire
- Entertainment scheduling
- Coordination and ordering of event paper products including banners, backdrops, signage, favour tags, and etc.
- Catering planning, booking and management
- Venue sourcing
- Vendor coordination and communication
Platinum
- Planning Service from R 20 000 excl. event cost
- 250 or more children and/or 4 to 12 hours
- R 50 000 - R 150 000+ per event day
Gold
- Planning Service from R 15 000 excl. event cost
- 50 - 249 Children and/or 4 to 12 hours service
- R 35 000 - R 120 000+ per event day
Silver
- Planning Service from R 10 000 excl. event cost
- 25 - 49 Children and/or 4 to 9 hours service
- R 20 000 - R 75 000+ per event day
Bronze
- Planning Service from R 5 000 excl. event cost
- 24 Children or less and/or 3 to 6 hours
- R 10 000 - R 45 000+ per event day
Custom Hire
- Custom Hire allows clients to build their own service package depending on their needs.
- Step 1: Complete our quote request form by clicking here. When completing the form, you will book a free initial telephonic consultation which allows us to thoroughly understand your needs.
- Step 2: During the initial telephonic consult, we will clarify your requirements.
- Step 3: You will be provided with a proforma quote for service valid for 7 days from issue.
- Step 4: Review the quotation, if you are happy to proceed with the booking an invoice will be sent for the planning fees due and sourcing/booking/finalisation of quoting, vision board,etc will commence following our virtual (or in the case of bookings requiring care of more than 250 children, onsite) consultation.
- Step 5: Invoicing will be provided depending on services booked.
- Step 6: Our team will arrive on site on your event day/days as booked.
